Annual Dinner
Wednesday 2 December 2026
Introduction
Important Booking Information
Following another sell-out event last year, we are very much looking forward to welcoming members and their guests to our new venue, the Royal Lancaster London, for the 2026 NIPA Annual Dinner. The move enables us to increase capacity to around 900 guests, allowing even more members and organisations to attend this flagship event.
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Event Details
Date: Wednesday 2 December 2026 Venue: Royal Lancaster Hotel, London Dress Code: Black Tie / Traditional Dress / Evening Dress
Programme
18:30 Champagne Reception
19:30 Four-course dinner with wine, tea and coffee, followed by petits fours
- NIPA Awards 2026
- Guest Speaker
22:00 Free bar (wine, beer and soft drinks) Cash bar also available.
01:00 Bar closes
01:30 Carriages
Pricing
Table of 10: £2,595 + VAT
A limited number of individual places on mixed tables are available for organisations or individuals who do not wish to purchase a full table. As only one or two mixed tables are reserved each year, these places are subject to availability.
Mixed Tables
NIPA Member: £235 + VAT
Non-member: £285 + VAT
Please note that non-members may only attend as the guest of a current NIPA member. Mixed table places are intended for individuals and organisations that are unable to fill a full table. To ensure as many organisations and members as possible can attend, requests for individual places from organisations that have already purchased a table will normally not be accepted.
All table/ticket prices include:
- Champagne Reception
- Four-course dinner
- Half a bottle of wine per person
- Tea, coffee and petits fours
- Free bar (wine, beer and soft drinks) from 10.00pm till 1am
- Cash bar also available
Table Bookings
Due to the continued popularity of the NIPA Annual Dinner, table bookings will again be limited to one table per organisation.
To be eligible to book a table, organisations must have at least one current paid NIPA member.
If you were hoping to book a second table this year, we appreciate this may be disappointing. However, this policy allows as many member organisations as possible to attend the event.
Additional Tables
Organisations wishing to book an additional table may join the waiting list when making their booking.
Should further capacity become available, additional tables will be allocated at the organisers' discretion, taking into account a range of factors including sponsorship, the number of current paid NIPA members within an organisation and the order in which waiting list requests are received.
Table Allocation
Following the allocation of tables to sponsors and official guests, all remaining tables will be allocated in the order bookings are received, first to the approximately 69 tables to be located within the main ballroom, and secondly to the remaining 20 tables to be located in the immediately adjacent and adjoining Nine Kings Foyer, which will form an integral part of the event. Guests seated in the Nine Kings Foyer will benefit from:
- Large screens relaying the stage, speeches and presentations throughout the evening.
- Easy and step-free access to the main ballroom.
- The after-dinner bar, which will also be located within the Nine Kings Foyer, making it an excellent location for networking after dinner.
The new layout has been carefully designed to create a single event experience, and we are confident guests in both adjacent areas will enjoy the same fantastic evening of dining, networking and entertainment.
Tables will therefore be allocated on the basis described above. If, however, your organisation would not be able to accept a table within the Nine Kings Foyer, please let the organisers know at the time of booking. If the order of your booking received and therefore table allocation would result in you being allocated a table within the Nine Kings Foyer, at that point your booking will be cancelled and the table offered to another organisation.
Booking Process
Please complete the booking form below to reserve your table.
Once your booking request has been submitted, you will receive an automatic email confirming that your request has been received.
Your booking will then be processed as quickly as possible and, within 24 hours, you will receive an invoice together with confirmation of your table allocation. These emails will be sent from bookings@nipa-uk.org, so please check your junk or spam folder if you have not received them.
If you have not received your invoice within 24 hours, please contact the organisers immediately events@nipa@uk.org.
Terms & Conditions
- This event is organised by Quadrilect Ltd on behalf of the National Infrastructure Planning Association.
- Bookings will be taken on a first come first served basis. Companies are limited to one table in the first instance
- Booking is considered binding immediately. Payment is required by return on receipt of an invoice, we have a 14 day payment term for this event by BACS or cheque only. Please note we do not accept debit/credit cards for this event. Payment must be received in full prior to the event.
- After booking, you will receive a confirmation email. Your VAT invoice and Guest Dietary Form will be emailed to you separately within 24 hours.
- Guest names and dietary requirements must be submitted by Monday 16 November 2026 to enable us to provide final numbers and dietary information to the venue. Guest names will also appear in the dinner menu booklet.
- This is a ticketless event.
- Once booked no cancellations can be made and you are liable for payment of the invoice, unless the event is sold out and your booking can be re-sold. In that event a 25% administration charge will be made.
- The organisers reserve the right to change the venue/speaker within the overall objectives of the dinner.
- VAT will be charged at the prevailing UK rate.
Disclaimer
The information provided is correct at the time of booking. Whilst every effort will be made to deliver the event as advertised, NIPA reserves the right to make changes to the programme, timings, speakers, venue layout or other arrangements where necessary, while preserving the overall experience and spirit of the Annual Dinner.
Sponsorship
A limited number of sponsorship opportunities remain available.
Sponsors benefit from:
- Priority access to table bookings before general release and, subject to availability, when confirming sponsorship after general bookings open.
- Enhanced table positioning where possible.
- Excellent brand visibility throughout the event.
- The opportunity to showcase your organisation to around 900 professionals from across the infrastructure planning community.
If you are interested in sponsoring the Dinner, please email events@nipa-uk.org for further information.